Can I get a signed DPA / AVV?

Yes. We sign a standard German GDPR DPA (Auftragsverarbeitungsvertrag) on request - reach out from /sales. The text is the standard form most customer DPOs already know, no surprise clauses; we also accept your own paperwork if your legal team prefers their template. Reply time is within a working day. Most teams under 50 seats don't need one (the standard plan terms cover the legal posture); larger setups get a short signed addendum alongside.

How do I export my data?

Account settings → export. Returns a JSON archive containing every record you own, every file you uploaded, and the relevant audit-log entries. No support ticket, no waiting period, no fee. Same export shape works on every plan.

How do I delete my account?

Account settings → delete. Confirms once, then removes records, files, embeddings, and audit-log entries within 30 days. Stripe payment metadata stays as long as German tax law requires it (10 years), in line with §147 AO; everything else is gone.

Who are your subprocessors?

Two: Stripe (payment processing only, transferred under the EU-US Data Privacy Framework) and our transactional mail relay (EU-hosted). Neither sees your records. The full list and what each one is allowed to touch lives at /privacy and /security.

Does KI BMS use Google Analytics or Meta Pixel?

No. No third-party analytics at all. Device + session metrics live in our own Postgres + Redis. The cookie banner that GA / Meta require doesn't apply because we don't load them - one fewer dialog between a visitor and the page they came for.

KI BMS

Pricing

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KI BMS: the GDPR-friendly alternative to Personio

Plain-language privacy notice, standard German GDPR DPA available on request, self-serve export + delete.

GDPR alternative

ATS

Comparison

HR software

Julia YukovichCo-Founder + CEO

·January 13, 2026·

3 min read

GDPR isn't a checkbox - it's a posture. If you're moving off Personio because their AVV / DPA is opaque, KI BMS is what a clean alternative looks like: subprocessor list of two (Stripe + mail relay), self-serve export + delete from account settings, and a standard German GDPR DPA on request when your procurement team needs one.

At a glance

Personio is excellent when you want a full HR suite (payroll, absence, files, recruiting) in one tool and accept a four-digit annual price for it. KI BMS is excellent when you want an ATS that's productive in 5 minutes, ships KI pre-sorting from day one, and costs about as much as Personio's phone bill. Already on Personio? Keep it for HR, run KI BMS for recruiting. Most teams do this.

GDPR posture

GDPR is a posture, not a checkbox

Three things matter under GDPR for a tool like this: (1) lawful basis for processing, (2) data subject rights (export, delete, port), and (3) the auftragsverarbeitungsvertrag / DPA chain. KI BMS treats them as engineering invariants, not legal optics. Lawful basis is the contract you sign with us. Subject rights are self-serve from your account settings - no support ticket required. The subprocessor list has two entries (Stripe + mail relay). A standard German GDPR DPA is available on request from /sales whenever your procurement team needs one - we don't charge for it and don't gate it behind a plan tier. Where Personio sits on each of these is the rest of this page.

KI BMS vs Personio: GDPR comparison

	Ours KI BMS	Theirs Personio
Post jobs
Careers page included
Kanban pipeline		Limited
KI fit-score built in
Auto-send email templates
Multi-voice scorecards
Payroll
Absence management
Employee files
Hosted in Germany
Setup under 10 min
Per-seat pricing	No, flat
Starting price	€0 / €1 / €10 / month	from ~€6/seat/month (negotiated)
Minimum contract	None - monthly	12 months typical
API + webhooks + MCP		API yes, MCP no

When to pick which

Pick KI BMS when

You want recruiting productive in 5 minutes, without a long implementation process.

KI pre-sorting from day one matters to you - not as an add-on coming in V2.

You already have Personio (or DATEV or rexx) for payroll + files and just need a better ATS.

One clear monthly price, monthly cancellation.

Pick Personio when

You need a full HR suite with payroll, absence, employee files, and recruiting in one tool.

You have 50+ employees and procurement requires a framework agreement + DPA anyway.

Recruiting is a small share of your HR work compared to the rest of personnel admin.

GDPR questions

What customer data-protection teams typically ask before signing a DPA.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Julia Yukovich

Co-Founder + CEO

Julia is one of the Co-Founders. She handles design, product direction, and most of the support replies that arrive in the morning.

julia.yukovich at aicuflow dot comLinkedIn