KI-powered ATS
An applicant tracker that actually thinks - not just files.
KI BMS pre-sorts applications, suggests next steps, writes your default emails. You run the interviews, we handle the rest. Hosted in Germany, one clear price, no lock-in.
Built by
We are Julia and Finn, the Co-Founders of KI BMS. We answer the support email ourselves, and ship with our small team.
KI BMS is built and run from Germany. We do not sell to enterprise on the side, we do not have a sales team to escape from, and we do not call anyone who did not ask first.
What you get in 60 seconds
A recruiting workspace that scales with your team.
Post a job. Collect applications. Drag the pipeline. Schedule interviews. Gather scorecards. Send offers. One tool - no patchwork of Trello, Sheets, and Outlook.
KI pre-sort
Every application gets a 0-100 fit-score against your requirements plus a short reason. You read what matters - not what arrived first.
Kanban pipeline
New -> Review -> Screening -> Interview -> Offer -> Hired. Drag a card, the stage moves, auto-mails fire.
Templates that work
Three templates cover 80% of recruiting email. Receipt, invite, decline. Auto-send on stage change - one confirmation per click.
Scorecards that fit
Skills, culture, communication, potential. Strong yes - strong no. Multiple voices per application, no one writes over anyone.
Interviews, embedded
Phone, video, onsite, take-home, trial day. One click from the pipeline books the slot and mails the link.
GDPR built in
Per-candidate retention, consent date, auto-anonymise after expiry. Data in Germany, export with one click.
Structured resumes
Resume upload is auto-parsed into fields: skills, history, languages. You get the data without typing it.
Live across tabs
Two recruiters, one pipeline board. WebSocket sync, no overwrites, everyone sees the same thing.
Your data, your API
Drop-in clients in 15 languages, CLI, MCP server, webhooks, GraphQL. Full export, full import, no lock-in.
KI without the hype
What the KI in KI BMS actually does.
We don't promise an 'AI recruiter'. We give you three concrete levers that buy back 2-3 hours per week per job.
Pre-sort
Your requirements + the application -> 0-100 fit-score plus two-sentence reason. Knockout criteria filter hard.
Reply drafts
For every application KI BMS drafts a personalised reply. You read, trim, send. No more copy-paste.
Next step
Every application page shows the next sensible step - schedule screening, request scorecard, send a clean rejection.
What HR teams say after a few weeks.
Real voices from pilot teams. Click a profile to see the LinkedIn account - no fake quotes.
"We replaced Personio + Sheets + a Trello board. Three hours back per role per week, more clarity, half as many tabs."
"The KI pre-sort isn't magic, but it's honest. I read the top 20% first and haven't missed a strong candidate since."
"Finally an ATS that doesn't look like 2008. Our MD checks the pipeline on his own now. That was the biggest win."
Pricing
Three plans. Clear, transparent, monthly.
Free to try. Basis for one HR person working seriously. Power for full recruiting capacity with KI on every job. Self-serve refund within 30 days. Hosted in Germany.
Free
Hands-on, no credit card.
€0 / month
Basis
Cheap on purpose. Enough for one person recruiting seriously.
€1 / month
Power
Full headroom for TA teams with multi-seat and KI on every job.
€10 / month
FAQ
What HR teams ask us first.
Read next
Going deeper on what KI BMS is for
Hand-picked deep dives, definitions, and opinion pieces from the people who built this. No comparisons, no pricing - just the thinking behind the product.
Structured interviews - why they hire measurably better
Four building blocks of good structure, a 30-minute switch, a template you can steal.
Source ROI in recruiting - what LinkedIn really delivers (and when not)
LinkedIn vs Indeed vs referral. Funnel data, honest comparisons, three cost models.
Why KI in recruiting is more than a trend - and how to tell the difference
How recruiting substantively changes with KI - beyond the hype.
GDPR in recruiting - what you actually have to do (and what you don't)
Six duties, three myths - and how a modern ATS handles half of it for you.
How to write fair rejections without spending hours on them
A real rejection template, three anti-patterns, and why 'unfortunately it didn't work out' is the wrong sentence.
Anti-bias in recruiting - what actually helps, what just looks good
Six effective levers, three popular ones without effect. With research anchors.
Recruiting in small teams - without drowning in tools
Three tools instead of six - how small teams build recruiting that scales.
Agentic HR - what happens when multiple KI work together in recruiting
What recruiting looks like with multiple KI working in parallel - and why that's a better HR person, not less HR.
Productive in two minutes.
Free. No credit card. Hosted in Germany. Export and delete are self-serve.