Can I get a signed DPA / AVV?

Yes. We sign a standard German GDPR DPA (Auftragsverarbeitungsvertrag) on request - reach out from /sales. The text is the standard form most customer DPOs already know, no surprise clauses; we also accept your own paperwork if your legal team prefers their template. Reply time is within a working day. Most teams under 50 seats don't need one (the standard plan terms cover the legal posture); larger setups get a short signed addendum alongside.

How do I export my data?

Account settings → export. Returns a JSON archive containing every record you own, every file you uploaded, and the relevant audit-log entries. No support ticket, no waiting period, no fee. Same export shape works on every plan.

How do I delete my account?

Account settings → delete. Confirms once, then removes records, files, embeddings, and audit-log entries within 30 days. Stripe payment metadata stays as long as German tax law requires it (10 years), in line with §147 AO; everything else is gone.

Who are your subprocessors?

Two: Stripe (payment processing only, transferred under the EU-US Data Privacy Framework) and our transactional mail relay (EU-hosted). Neither sees your records. The full list and what each one is allowed to touch lives at /privacy and /security.

Does KI BMS use Google Analytics or Meta Pixel?

No. No third-party analytics at all. Device + session metrics live in our own Postgres + Redis. The cookie banner that GA / Meta require doesn't apply because we don't load them - one fewer dialog between a visitor and the page they came for.

KI BMS

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KI BMS: the GDPR-friendly alternative to Ashby

Plain-language privacy notice, standard German GDPR DPA available on request, self-serve export + delete.

GDPR alternative

ATS

Comparison

Premium

Finn GlasCo-Founder + Engineering

·January 18, 2026·

2 min read

GDPR isn't a checkbox - it's a posture. If you're moving off Ashby because their AVV / DPA is opaque, KI BMS is what a clean alternative looks like: subprocessor list of two (Stripe + mail relay), self-serve export + delete from account settings, and a standard German GDPR DPA on request when your procurement team needs one.

At a glance

Ashby is right when you're a 100+-staff tech company with dedicated TA and want an all-in-one stack: ATS + CRM + analytics + scheduler + sourcing in one tool. KI BMS is right when you're 8-100 staff and want a dedicated ATS productive in 10 minutes. Ashby is deep, powerful, expensive; KI BMS is lean, fast, transparent on price. Pipeline functions overlap; the surroundings differ.

GDPR posture

GDPR is a posture, not a checkbox

Three things matter under GDPR for a tool like this: (1) lawful basis for processing, (2) data subject rights (export, delete, port), and (3) the auftragsverarbeitungsvertrag / DPA chain. KI BMS treats them as engineering invariants, not legal optics. Lawful basis is the contract you sign with us. Subject rights are self-serve from your account settings - no support ticket required. The subprocessor list has two entries (Stripe + mail relay). A standard German GDPR DPA is available on request from /sales whenever your procurement team needs one - we don't charge for it and don't gate it behind a plan tier. Where Ashby sits on each of these is the rest of this page.

KI BMS vs Ashby: GDPR comparison

	Ours KI BMS	Theirs Ashby
GDPR auto-anonymisation		Configurable
Hosted in Germany
Careers page included
Analytics suite	Standard	Best-in-class
Talent CRM	Talent pool	Full CRM with nurture
Scheduler built in
KI fit-score built in		Add-on (Ashby AI)
Multi-voice scorecards
Free tier
Starting price	€0 / €1 / €10 / month	Quote (4-5-figure per year)
Language	DE + EN	EN-first

When to pick which

Pick KI BMS when

You're 8-100 staff in DACH. Ashby's depth isn't needed, the price hurts.

Hosting in Germany + DPA in 24h are mandatory.

Public pricing + monthly contracts.

Pick Ashby when

You're 100+-staff tech with ambitious analytics needs (funnel cohorts, pass-through rates, diversity reporting).

Your TA has 3+ dedicated sourcers + a coordinator team for scheduling.

You have procurement with multi-year contracts and accept a 5-figure annual budget.

GDPR questions

What customer data-protection teams typically ask before signing a DPA.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Finn Glas

Co-Founder + Engineering

Finn is one of the Co-Founders. He owns the engineering side, the infrastructure, and most of the late-night fixes that ship before anyone notices.

finn.glas at aicuflow dot comLinkedIn Website