Is KI BMS subject to the CLOUD Act?

No. The CLOUD Act compels US-based companies (or US subsidiaries) to hand over data they control, regardless of where it physically lives. KI BMS has no US entity, no US contracts, and no US-controlled infrastructure in the data plane. Stripe processes payment data and is US-headquartered, but that boundary is well-defined: payment metadata only, never your records.

Where exactly is my data stored?

On dedicated servers we operate ourselves, physically located in Germany. The audit log, attachments, embeddings - everything in the data plane - lives there. Backups stay within the same EU jurisdiction in different physical locations and roll off on a 30-day window. We deliberately do not name the exact data centre - knowing the rack does not buy the customer anything and would make operator changes a public event.

Do you log IPs or session metadata to a US service?

No third-party analytics, no Google Analytics, no Meta pixel, no third-country tag manager. The first-party device + session ledger lives in our own Postgres + Redis - same EU boundary as the rest of the data plane. Logs are operational only and rotate at 30 days.

What happens if I'm a customer outside the EU?

You can use KI BMS from anywhere. The data still lives in the EU; the request travels from your location to our servers and back. That's a posture choice on our side, not a geo-restriction on yours.

KI BMS

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KI BMS: the EU alternative to Notion

Same job, hosted in the EU. KI BMS runs in Germany under German law - your data stays in EU jurisdiction end to end.

EU alternative

ATS

Notion

DIY

Finn GlasCo-Founder + Engineering

·April 8, 2026·

3 min read

If your reason for moving off Notion is data sovereignty, the comparison gets simpler. KI BMS is hosted in Germany on infrastructure we operate ourselves - no US-headquartered company in the request path. The CLOUD Act does not reach what physically lives here.

At a glance

Notion stays our wiki + strategy tool, no fight. As an ATS it works as long as you have one open role and fewer than 30 applications per quarter. The moment that becomes three roles or 100 applications, you're missing the five things a dedicated ATS does and a wiki doesn't: public application form, auto-mails with variables, KI pre-sort with reasoning, audit log + GDPR retention, conflict-free multi-person pipeline. KI BMS doesn't replace Notion - it takes over the part that needs behaviour.

EU jurisdiction

What 'EU-hosted' actually means here, end to end

KI BMS runs on dedicated machines we operate ourselves, physically located in Germany. There is no US-headquartered subprocessor in the request path - the data plane (your records, your files, your audit log) lives entirely in EU jurisdiction. Two third parties exist outside that boundary: Stripe (payment information only, under the EU-US Data Privacy Framework) and the mail relay for transactional email. Neither sees your records. Notion's setup is the variable - if their primary infra is US-based, the CLOUD Act applies regardless of what their privacy page claims.

KI BMS vs Notion: EU comparison

	Ours KI BMS	Theirs Notion
Hosted in Germany
Structured fields per application		With database properties, manual
Public application form
Auto-mails with variable substitution
KI fit-score with reasoning		Notion AI without recruiting context
Who-changed-what audit log		Per-page version history
GDPR retention + auto-anonymisation
Careers page with custom domain		Notion Sites possible, no ATS form
Conflict-free multi-person pipeline		In theory
Starting price	€0 / €1 / €10 per month	€0 (free) to ~€10 per seat

When to pick which

Pick KI BMS when

Three or more open roles, 50+ applications per quarter, two or more people reading along.

You need a public application form that writes directly into your pipeline.

GDPR retention is an open question - Notion has no 'anonymise after 6 months' switch.

You want KI pre-sorting that knows the role profile, not a generic 'Notion AI summarises' layer.

Pick Notion when

One role, one HR person, fewer than 30 applications across the role's lifetime.

Recruiting is a one-shot project right now; a dedicated tool feels oversized.

You live in Notion and tool sprawl is your biggest worry.

EU-jurisdiction questions

Specific to where the data lives, who can subpoena it, and what crosses borders.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Finn Glas

Co-Founder + Engineering

Finn is one of the Co-Founders. He owns the engineering side, the infrastructure, and most of the late-night fixes that ship before anyone notices.

finn.glas at aicuflow dot comLinkedIn Website