How long does switching from Workable actually take?

An evening for most accounts. The export from Workable is the slow step - the import side runs in minutes once the field mapping is settled. Larger teams (50+ seats with custom field schemas) sometimes split it across two sessions: import first, reorganise the next day.

Will I lose data when I switch?

Nothing structural. The CSV/JSON export from Workable preserves the data: records, fields, history, and attachments come over intact. What doesn't transfer is anything tied to Workable-specific UI metadata (custom views, saved searches, in-app annotations) - those don't sit in the export, they sit in the source product's UI. Plan an evening to rebuild your most-used views once you're in.

What about my existing Workable subscription?

Run both side-by-side until you're confident, then cancel Workable from their side. We don't lock you in - export from KI BMS is one click in account settings, same as import.

Is the import path free?

The import button is open on every plan, including the free tier - we don't paywall the way out of a competitor. The data going in still has to fit your plan's per-type quotas (the free-tier caps are listed on /sales); paid plans raise those caps. If you're moving a large set, check the caps first or write to /support and we can advise.

Can I get help with the switch?

Yes. Write to /support - both founders see those threads directly. Reply within a working day. For the field-mapping itself we typically resolve things in one or two exchanges; if your dataset is unusually large or Workable's export shape is unfamiliar, we'll say so up front.

KI BMS

Pricing

Compare

KI BMS: the alternative to Workable

What moving from Workable to KI BMS actually looks like in 2026.

Switching

ATS

Comparison

International

Julia YukovichCo-Founder + CEO

·January 6, 2026·

2 min read

KI BMS is what people use when Workable stops fitting. Below is the honest side-by-side - same product surface, different posture: hosted in Germany, no third-party trackers, one honest price - plus the migration mechanics that decide whether the switch lands in an evening or in a quarter.

At a glance

Workable is right when you run an internationally distributed recruiting setup: roles in Berlin, London, Lisbon, multi-language, built-in distribution to ~200 boards. KI BMS is right when your recruiting focus is DACH: hosted in Germany, GDPR auto-anonymisation, direct founder line, monthly contracts. Features are similar - the difference is market specificity.

Switching

What moving from Workable actually looks like

The switch goes in three rough phases: export from Workable, import into KI BMS, and reorganise what came over. Most people allocate an evening for it. The export side is where the time goes - Workable hands you a CSV/JSON dump and the field mapping isn't always obvious; once that's resolved the import is a couple of minutes. We don't paywall the import path or pretend it's a pro-only feature, and you can run both side-by-side while you decide.

KI BMS vs Workable: feature comparison

	Ours KI BMS	Theirs Workable
Hosted in Germany
Careers page included
Multi-job-board posting
KI fit-score built in		Add-on (Workable AI)
Multi-voice scorecards
Multi-language UI	DE + EN	20+ languages
GDPR auto-anonymisation		Manually configurable
Free tier		15-day trial
Starting price	€0 / €1 / €10 / month	from ~$169/month
Contract model	Monthly	Monthly or annual discount
API + webhooks
Direct founder contact

When to pick which

Pick KI BMS when

Your recruiting is DACH-centric; DPA + hosting in Germany are mandatory, not nice-to-have.

You want KI pre-sorting without an add-on surcharge from day 1.

Small to mid recruiting load (5-30 open roles per quarter); Workable's list price doesn't pencil out at that scale.

Pick Workable when

You recruit in 5+ countries simultaneously and need multi-language UI for hiring managers.

Your application source is primarily international job boards (Indeed Global, Monster International).

You're already on Workable and the migration cost outweighs the monthly price advantage.

Where Workable has a real advantage

Workable has two strengths rarely found together in the market: multi-job-board distribution (a role appears in 200+ boards) and multi-language UI for hiring managers in internationally distributed teams. If your company has hiring managers in Madrid, Berlin and Helsinki who all want to click in their own language, Workable is the natural pick.

Where the DACH market demands a specialist

Three DACH specifics an international tool doesn't ship by default: Hosting in Germany (Workable hosts in EU/US depending on region; that's GDPR-compliant, but a German data protection officer still wants the DPA signed). Auto-anonymisation after retention window (configurable in Workable, default in KI BMS). German language + market idiom in templates, onboarding, docs - sounds small, but HR teams notice.

Price reality

Workable starts publicly at ~$169 per month (pay-as-you-go, no sourcing add-on, no KI). Add the AI module and 1+ active role and you're quickly at ~$400-700 per month. Fits TA teams with single- to double-digit hires per month. At smaller volumes it's overprovisioned.

Step by step

Export from Workable

Find the export option in Workable's account settings. Most tools provide a CSV or JSON download. Save the dump locally - that's the source of truth for the next step.

Account settings → Export / Download data

Pick the broadest format the tool offers (usually JSON)

Map fields in KI BMS

Open the import tool in KI BMS. Workable's field names rarely match KI BMS' 1:1; the import flags any unmapped columns so you can pair them up before anything commits.

Account settings → Import

Resolve the mapping prompts the tool surfaces

Run the import

Run the import. KI BMS shows a preview of the first parsed rows in the import dialog so you can sanity-check the column mapping + a sample of records before anything commits. If you're nervous about a large dump, import a small subset first, verify it landed the way you expected, then run the full file.

Re-create your views, tags, saved searches

Workable-specific UI metadata (custom views, saved filters, in-app annotations) doesn't transfer with the data export. Spend an evening rebuilding the views you used most - usually a 30-minute job once you've done it once.

Cancel Workable when you're confident

Run both side-by-side for a couple of weeks if you want to be sure. When you're confident, cancel the Workable subscription from their side. KI BMS keeps your export option self-serve in account settings - no lock-in either direction.

Switching from Workable

The five questions we get most often before someone moves their data over.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Julia Yukovich

Co-Founder + CEO

Julia is one of the Co-Founders. She handles design, product direction, and most of the support replies that arrive in the morning.

julia.yukovich at aicuflow dot comLinkedIn