How long does switching from Onlyfy by XING actually take?

An evening for most accounts. The export from Onlyfy by XING is the slow step - the import side runs in minutes once the field mapping is settled. Larger teams (50+ seats with custom field schemas) sometimes split it across two sessions: import first, reorganise the next day.

Will I lose data when I switch?

Nothing structural. The CSV/JSON export from Onlyfy by XING preserves the data: records, fields, history, and attachments come over intact. What doesn't transfer is anything tied to Onlyfy by XING-specific UI metadata (custom views, saved searches, in-app annotations) - those don't sit in the export, they sit in the source product's UI. Plan an evening to rebuild your most-used views once you're in.

What about my existing Onlyfy by XING subscription?

Run both side-by-side until you're confident, then cancel Onlyfy by XING from their side. We don't lock you in - export from KI BMS is one click in account settings, same as import.

Is the import path free?

The import button is open on every plan, including the free tier - we don't paywall the way out of a competitor. The data going in still has to fit your plan's per-type quotas (the free-tier caps are listed on /sales); paid plans raise those caps. If you're moving a large set, check the caps first or write to /support and we can advise.

Can I get help with the switch?

Yes. Write to /support - both founders see those threads directly. Reply within a working day. For the field-mapping itself we typically resolve things in one or two exchanges; if your dataset is unusually large or Onlyfy by XING's export shape is unfamiliar, we'll say so up front.

KI BMS

Pricing

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KI BMS: the alternative to Onlyfy by XING

What moving from Onlyfy by XING to KI BMS actually looks like in 2026.

Switching

ATS

Comparison

DACH

Finn GlasCo-Founder + Engineering

·January 19, 2026·

2 min read

KI BMS is what people use when Onlyfy by XING stops fitting. Below is the honest side-by-side - same product surface, different posture: hosted in Germany, no third-party trackers, one honest price - plus the migration mechanics that decide whether the switch lands in an evening or in a quarter.

At a glance

Onlyfy by XING is right when your recruiting focus is active sourcing - in-house recruiters direct-messaging XING profiles, with a 21M DACH-profile talent pool in the same tool. KI BMS is right when your recruiting focus is inbound - public roles, incoming applications, KI pre-sorting, fast rejection templates. Both EU-hosted; both GDPR-clean.

Switching

What moving from Onlyfy by XING actually looks like

The switch goes in three rough phases: export from Onlyfy by XING, import into KI BMS, and reorganise what came over. Most people allocate an evening for it. The export side is where the time goes - Onlyfy by XING hands you a CSV/JSON dump and the field mapping isn't always obvious; once that's resolved the import is a couple of minutes. We don't paywall the import path or pretend it's a pro-only feature, and you can run both side-by-side while you decide.

KI BMS vs Onlyfy by XING: feature comparison

	Ours KI BMS	Theirs Onlyfy by XING
Network-sourced talent pool		21M XING profiles
Direct messaging (sourcing)
Careers page included
Multi-job-board posting
KI fit-score built in		Add-on
Hosted in Germany
GDPR auto-anonymisation		Configurable
Free tier
Starting price	€0 / €1 / €10 / month	Quote (higher)
Contract model	Monthly	Annual + sourcing licences

When to pick which

Pick KI BMS when

Your hires come primarily from public roles + careers page + referral.

Active sourcing isn't your main channel - application volume is sufficient.

KI pre-sort with per-application reasoning > talent-pool size.

Pick Onlyfy by XING when

Senior and specialist roles where public applications barely come in and active sourcing is the only path.

You have in-house sourcing recruiters who message XING profiles daily.

DACH focus; XING is the standard platform in your market.

Onlyfy's strength: network + sourcing as tool core

Onlyfy by XING - after merging Prescreen + Honeypot - is a platform combining recruiting + sourcing + talent pool. The biggest value isn't the ATS module (solid but not standout), it's the XING-network integration. If you fill DACH senior roles via outreach, that's an advantage other tools only catch up via external sourcing platforms.

Where that isn't the most important lever

For most mid-market teams the hire source is roughly 60/30/10 across public applications, referrals, and active sourcing. When the first two work, active sourcing matters but isn't the bottleneck. The bottleneck is reading incoming applications - which is exactly where KI BMS has a lever.

Realistic stack

Teams running active sourcing as a parallel channel can use KI BMS for pipeline + LinkedIn Recruiter (or XING Premium for DACH) as the sourcing tool. Sourced candidates land manually as candidate + application in KI BMS - no auto-sync, but at single-digit monthly sourcing hires that's not a pain point.

Step by step

Export from Onlyfy by XING

Find the export option in Onlyfy by XING's account settings. Most tools provide a CSV or JSON download. Save the dump locally - that's the source of truth for the next step.

Account settings → Export / Download data

Pick the broadest format the tool offers (usually JSON)

Map fields in KI BMS

Open the import tool in KI BMS. Onlyfy by XING's field names rarely match KI BMS' 1:1; the import flags any unmapped columns so you can pair them up before anything commits.

Account settings → Import

Resolve the mapping prompts the tool surfaces

Run the import

Run the import. KI BMS shows a preview of the first parsed rows in the import dialog so you can sanity-check the column mapping + a sample of records before anything commits. If you're nervous about a large dump, import a small subset first, verify it landed the way you expected, then run the full file.

Re-create your views, tags, saved searches

Onlyfy by XING-specific UI metadata (custom views, saved filters, in-app annotations) doesn't transfer with the data export. Spend an evening rebuilding the views you used most - usually a 30-minute job once you've done it once.

Cancel Onlyfy by XING when you're confident

Run both side-by-side for a couple of weeks if you want to be sure. When you're confident, cancel the Onlyfy by XING subscription from their side. KI BMS keeps your export option self-serve in account settings - no lock-in either direction.

Switching from Onlyfy by XING

The five questions we get most often before someone moves their data over.

Start with KI BMS

Free plan, no credit card. We host in Germany. Export + delete are self-serve.

Written by

Finn Glas

Co-Founder + Engineering

Finn is one of the Co-Founders. He owns the engineering side, the infrastructure, and most of the late-night fixes that ship before anyone notices.

finn.glas at aicuflow dot comLinkedIn Website